We are excited about our upcoming District Convention in Asheville, NC
and hope you can join us!
Below are the rates and deadlines for each option.
Hotel Cost & Reservations are separate from the convention cost & registration.
Don't forget to make your hotel reservations after you register!
Carolinas Kiwanis Refund Policy
Full refunds (minus a $20 processing fee) will be processed for any registration cancelled in writing (mail to Convention Registration Cancellation, 184 N Water St., Suite 24, Boone, NC 28607) postmarked by 7/31/2025. We will not be able to accommodate any refund requests for cancellations for any reason after 7/31/2025. In the event of a last minute emergency, substitutions will be accommodated. You are responsible for canceling or modifying your own hotel reservations.
PLEASE NOTE: This new software provides the opportunity for you to purchase event insurance (see below) should you wish to be fully covered and is separate from the Carolinas District of Kiwanis. Should you choose the event insurance, it is your responsibility to contact them per their policies to invoke the insurance. The Carolinas District has no involvement in that insurance policy.
The convention will take place at the Embassy Suites by Hilton Asheville Downtown.
Hotel reservations are separate from Convention Registration.
Any hotel cancellations are the responsibility of the registrant and must be made directly with the hotel.
Special Kiwanis Rate for your hotel stay: $195 per night (+ taxes and fees) & $15 parking fee
Deadline: Monday, July 14, 2025
OUR BLOCK WILL MOST LIKELY SELL OUT. DO NOT DELAY.
Reservation Options:
1) Click on the following link: Kiwanis Annual Convention Booking Link
2) Or call 828-407-0422 and identify yourself as part of the 2025 Carolinas Kiwanis Educational Conference Group in order to receive the special group rate.
Hotel Services:
Check-in time is 4:00 PM and check-out time is 11:00 AM.
Free made-to-order breakfast for hotel guests.
Incoming Lt. Governors will meet with Governor-Elect Jon Hethcox and work on setting their goals for the 2025-26 Kiwanis year.
When you arrive at the hotel, come through to the Kiwanis registration area . You will be given your convention materials, including a name badge. Please note that your name badge also serves as your credentials as an attendee, and needs to be worn for all meetings, including forums and all sessions for admission; please think of your name badge as a ticket to an event. Your name badge will be required to enter all sessions starting Friday, and shows that you are officially registered for the conference.
Incoming Club Officers have an opportunity to attend a workshop, which will prepare them for their upcoming responsibilities. Note: this session does not include Club Secretary or Club Treasurer training. There will be a separate training for incoming Club Secretaries and Treasurers in September. This session includes lunch and is $50 through the regular rate and $75 for our late rate / on site.
Current District Committees meet
This session will include a special thank you to all club presidents, including remarks from our Service Leadership Programs, the Boys and Girls Homes of NC and a keynote address on disaster relief / preparedness from Ed Doughtery from the Red Cross.
Time for you to explore downtown Asheville, SC.
This meeting is the official Business Session for the district where we elect the 2025-26 District leadership and vote on amendments.
4 sessions are scheduled for the morning to include:1) The Kiwanis Membership Campaign: Build, Nurture, Retain2) Kiwanis Engage System Rollout3) Grant Resources: The Children's Fund, the Carolinas District Foundation and Service Leadership Program Resources4) Service Project Idea: The Giving Garden
Featuring our Service Leadership ProgramsThe lunch will be buffet style and will take into consideration meal preferences such as gluten-free, vegetarian, and keto. If you have severe food allergies, please contact District Secretary Leah Moretz by July 31st.
Four more educational sessions will be offered:1) Intro to AI2) Risk Management, Club Preparedness for Natural Disasters and Resilience 3) The Kiwanis Int'l Signature Project Contest Q&A4) Children's Literacy
1) Club Growth Panel - come hear about the best practices from clubs that have shown positive growth2) AI Level 23) Roundtable discussions4) The Kiwanis Amplify Program
Governor John will give his farewell address. 2024-25 Leadership will be retired and 2025-26 leadership will be installed. The banquet will be buffet style and will take into consideration meal preferences such as gluten-free, vegetarian, and keto. If you have severe food allergies, please contact District Secretary Leah Moretz by July 31st.
Come hear from Boys and Girls Homes CEO on our newest Kiwanis Cottage Fundraiser, get an update from our Kiwanis International Board Counselor on what will be happening on the Kiwanis International level for the upcoming year, as well as the plans for the 2025-26 Kiwanis year from Governor-Designate Jon Hethcox.
Check here if you are a first time attendee to a District event!
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I am aware and have fully read the Carolinas District Refund Policy: Full refunds (minus a $20 processing fee) will be processed for any registration cancelled in writing (mail to Conference Registration Cancellation, 184 N Water St., Suite 24, Boone, NC 28607) postmarked by7/31/2025. No refund requests for cancellations for any reason after 7/31/2025 will be accommodated. In the event of a last minute emergency, substitutions will be accommodated. You are responsible for canceling or modifying your own hotel reservations. I acknowledge I have the ability to purchase event insurance separately from Kiwanis and will be responsible for contacting them should I need to enact my insurance policy if I purchased any. I also acknowledge I am aware I must make my own hotel reservation cancellations with the hotel directly.
Add Purchase Protection for a small fee and get a 100% refund of your registration purchase should you be prevented from attending due to a qualifying unforeseen circumstance. (Full Terms)
Why protect your registration purchase? Purchase Protection covers:
Purchase Protection covers many common unforeseen circumstances, but exclusions apply. View full List of qualifying circumstances and exclusions.
* Terms, conditions and exclusions apply. Not available for or applicable to events, attendees, or travel outside of the USA. Purchase Protection is a service offered by Purchase Protection LLC. Purchase Protection is not an insurance policy. It is a service that will refund you 100% of your event fees, taxes and dues should you be prevented by unforeseen circumstances from attending the event. Purchase Protection does not apply to, and will not reimburse, merchandise purchases and charitable donations. Purchase Protection fees will be charged as a separate transaction. Any changes made to your purchase will not change the amount covered in this agreement.
Read Full Terms and Conditions
